Meeting Cost Calculator

Discover the true cost of your meetings. Enter the number of attendees, their average hourly rate, and the meeting duration to see how much each meeting really costs your organization.

Total Meeting Cost
Cost Per Minute
Cost Per Attendee
Annual Cost (Weekly)

This calculator provides estimates and is for informational purposes only.

How It Works

The meeting cost is calculated by multiplying the number of attendees by their average hourly rate and the meeting duration in hours: Total Cost = Attendees × Hourly Rate × (Duration ÷ 60). This represents the total labor cost consumed by the meeting.

The annual cost assumes the meeting recurs weekly (52 times per year). Use this figure to evaluate whether recurring meetings provide enough value to justify their cost. Many organizations find that reducing unnecessary meetings saves thousands of dollars annually.

Frequently Asked Questions

How do I estimate the average hourly rate?
Divide each attendee's annual salary by 2,080 (40 hours × 52 weeks). For a quick estimate across mixed roles, use the team average. Don't forget to add 20–30% for benefits and overhead costs.
Why calculate meeting costs?
Understanding meeting costs helps organizations prioritize which meetings are valuable. Studies show professionals spend 35–50% of their time in meetings, and many could be replaced by emails or shorter check-ins.
Does this include opportunity cost?
This calculator shows direct labor cost only. The true opportunity cost — productive work not done during the meeting — can be significantly higher, especially for highly skilled or billable employees.

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